• Finished

Lecture 2: "Getting started in art project administration" (3-part series)

  • Art Project ,
  • Lecture / Symposium

Free from the constraints of existing methodologies and frameworks, art projects can create new values. The way an art project is run should continue to be adapted, and new operational methods cultivated, according to the progress and direction of the overall project.

People in administrative roles face a whole range of tasks. Beyond designing and implementing the project, they must secure and prepare the area or venue for the project; cultivate the necessary people and organizations; get people on board by emphasizing the project’s value and getting the word out; experiment with a view to further growth and development; and study and challenge themselves. On top of this, they must create ways of achieving all of this from the beginning.

When it comes to what should be done, there is an endless overflow of tasks. In this lecture series, which serves as an introduction to art project administration, we look at the most pressing issues for those new to the role. While providing an overview of the basic administrative cycle (planning, preparation, implementation, reporting, verification / evaluation), we will also take a close look at PR and record-keeping/ documentation, and think about the necessary on-site techniques and approaches. We want to encourage creativity in the art projects themselves by considering creative development in the administrative process.


Session 1 Introduction to administration
• What art project administration is: more than implementation of an event
• The people involved: drawing up an organizational chart (workshop)
• 4-point project set: planning / personnel / money / time
• Meeting strategies: conceiving ideas, discussing, sharing, fine-tuning
• Progress management: how not to let the project get the better of you
• Risk management: identifying and disclosing risks to protect people and activities (workshop)

Navigators: Yuri Sakamoto, Shinsuke Ouchi (Program Officers, Arts Council Tokyo)

Session 2 Introduction to PR
• PR: more than making pamphlets
• Art projects and PR: connecting mission and action
• Basic PR starter set: strategies, materials and data bases
• How to cultivate PR skills: identifying, articulating, staying connected
• PR case studies: timing, media, content
• Thinking up PR measures for a project (workshop)

Navigators: Kazue Nakata (PR & Communications Director/founder and head of Kiten Kikakushitsu)
Yuri Sakamoto (Arts Council Tokyo Program Officer)

Session 3 Introduction to record-keeping/documentation
• Record-keeping/documentation means leaving usable records
• Art projects and record-keeping/documentation: a valuable asset for ongoing activities
• Types of record-keeping/documentation: your own documentation, record-keeping on request
• Basic starter set for record-keeping/documentation as a team: tools, rules and storage
• Asking the professionals: key aspects of placing orders and giving instructions
• Thinking about how to document projects (workshop)

Navigators: Kazue Nakata (PR & Communications Director/founder and head of Kiten Kikakushitsu), Yuri Sakamoto (Arts Council Tokyo Program Officer)


• People involved in art project administration for the first time
• People interested in art project administration
• People who have experience but want to master the basics again


5,000 yen (for attendance at all three lectures/registration in advance)

How to apply

Please apply via the online form from here.

Application deadline
Tuesday, September 4 2018, 18:00

*We will not accept further applications if capacity is reached before the deadline.
*We will only accept participation on the day if there are spaces left.


Project Coordination Division,
Arts Council Tokyo, Tokyo Metropolitan Foundation for History and Culture
TEL: 03-6256-8435(Weekday 10:00-18:00)


Arts Council Tokyo ROOM 302 (6-11-14 Sotokanda, Chiyoda-Ku, Tokyo [3331 Arts Chiyoda])


Organized by
Arts Council Tokyo (Tokyo Metropolitan Foundation for History and Culture)